Email Signature Generator
Create professional HTML email signatures in seconds. Live preview, multiple layouts, and easy setup instructions for Outlook, Gmail, and Apple Mail.
Your Details
PNG or JPG, max 500KB. Image stays in your browser.
Live preview of your signature:
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Features
Live Preview
See your signature update in real-time as you type your details.
Multiple Layouts
Choose from horizontal, stacked, or minimal layouts to suit your style.
Brand Colours
Pick from presets or use your exact brand colour with the colour picker.
Logo Support
Upload your company logo or photo. Images stay in your browser for privacy.
Email Client Ready
HTML optimised for Outlook, Gmail, Apple Mail, and other major clients.
One-Click Copy
Copy the HTML to your clipboard instantly. No downloads needed.
Why Use a Professional Email Signature?
Your email signature appears at the end of every message you send. It's a constant touchpoint with clients, prospects, and contacts - potentially hundreds of impressions every week.
A professional signature reinforces your brand, makes it easy for people to contact you, and adds credibility to your communications. A poorly formatted or missing signature can make even experienced professionals appear amateur.
For financial advisers and regulated professionals, your signature also helps meet compliance requirements by clearly identifying your firm and contact details.
Signature Best Practices
- Keep it simple - 4-6 lines maximum
- Use your company brand colours
- Include only essential contact details
- Make phone and email clickable
- Use a small, optimised logo
- Test in multiple email clients
Frequently Asked Questions
How do I add an email signature to Outlook?
In Outlook desktop, go to File > Options > Mail > Signatures. Click 'New' to create a signature, give it a name, then paste your generated HTML signature into the edit box. Click OK to save. You can set it as your default signature for new messages and replies. In Outlook web, go to Settings > View all Outlook settings > Mail > Compose and reply > Email signature.
How do I add an email signature to Gmail?
In Gmail, click the gear icon and select 'See all settings'. Scroll down to the 'Signature' section and click 'Create new'. Name your signature, then paste your generated HTML into the rich text editor. Scroll down and click 'Save Changes'. You can also set defaults for which signature to use for new emails and replies.
How do I add an email signature to Apple Mail?
In Apple Mail, go to Mail > Preferences > Signatures. Select your email account, then click the '+' button to add a new signature. Paste your generated HTML signature directly into the preview area on the right. The signature will save automatically when you close preferences.
Why are images not showing in my email signature?
Many email clients block images by default for security reasons. Recipients need to click 'Show images' or add you to their safe senders list. For more reliable image display, host your logo on your website and use that URL, or consider using a text-only signature for maximum compatibility.
What is the ideal size for an email signature logo?
We recommend logos between 60-100 pixels wide and keeping the file size under 50KB for best compatibility. Square or horizontal logos work best. PNG format with a transparent background looks most professional. Very large logos can look unprofessional and may be blocked by spam filters.
Should I include social media links in my email signature?
Include only social profiles you actively maintain and that are relevant to your business. For professionals, LinkedIn is usually most appropriate. Avoid cluttering your signature with too many icons. One or two relevant links are better than a row of social buttons that distract from your contact information.
What makes a professional email signature?
A professional email signature includes your name, job title, company name, phone number, and email address. Keep it simple and consistent with your brand. Avoid excessive fonts, colours, or inspirational quotes. Use a clean layout, limit yourself to one or two colours, and ensure all links work correctly.
Is this email signature generator free?
Yes, this tool is completely free with no sign-up required. You can create as many signatures as you like. Your data stays in your browser and is not stored on our servers. The generated HTML is optimised for compatibility with all major email clients.
Need a Complete Brand Identity?
A great email signature is just one part of your professional image. We can help with your website, brand materials, and complete online presence.
Also try our bio generator for professional biography text.